The Accounts Receivable Software, or city ledger, is an open-item receivables system that comes as a standard component of both
the SumIT Property Management System and the SumIT Back Office Accounting System. The Accounts Receivable component handles all of your property's
accounts receivables, including payment posting routines and historical tracking of paid accounts. Automated postings programs, batch transaction
entry routines, and Import functions all combine to help you not only charge, but collect in a timely manner.
Direct Billing: The accounts receivable system is designed to handle direct billing of hotel guests, group billing folios, wholesalers,
tour operators, club memberships, and can be used for assessments for condominiums/timeshare accounts.
Accounting Controls: The direct billing approval options give full control to your account department to approve any transaction before
it is transferred to the accounts receivable ledger.
Batch Posting Routines: Our batch posting routines are easy to use and making posting fast and efficient. Our Payment routine reduces
the effort required to post a single check against multiple invoices, and reduces the number of errors ensuring that payments are applied properly.
Customized Statements: Your statements can be pre-printed forms, or if you prefer a customized form can be created automatically using
your preferred color scheme and logos. In addition the user defined transaction descriptions give you full control of the look of your statements.
E-Mail Statements: E-Mail statements to your customers, reducing paper and reducing the time it takes to mail your statements.
Automatic Invoice Creation: Our accounts receivable software posts pre-approved direct bill accounts from the front desk,
automatically during the night audit process.
Spreadsheet Options for Batch Imports: Easily import batch spreadsheets into the SumIT Accounts Receivable system using a variety of
Automatic Generation of Recurring Entries and Fixed Charges: Our accounts receivable system handles recurring A/R entries
and fixed charges posted either at your command or automatically on scheduled intervals.
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Cash posting routine
Batch posting routine
General ledger postings
Multiple aging techniques
Class code selections
A/R Daily Register
A/R Activity Report
P-T-D Transaction Register
P-T-D Document Code Register
The SumIT - Condominium System offers a flexible and feature-rich environment that handles all of
your operations as well as many in-depth functions that are unrivaled in condominium accounting software. The condominium rotation, owner search, automatic
revenue tracking, multiple contracts, assessment routines, and batch import routines all combine to reduce data entry, increase productivity, and create
outstanding owner service.
The Condominium Accounting Module is designed specifically for condominium and
timeshare rental programs. This software maximizes your staff's efficiency in providing improved owner services, while increasing operational and managerial
control of condominium operations. From user defined owner statements and checks to the magnetic media 1099 reporting, SumIT has unique functionality
designed to increase your staffs overall efficiency.
The Condominium Reservations Module handles much more than the basic functions you need
to run your condominium reservations department. The condominium owner search creates reservations for your owners, with all the appropriate saved information
for accurate owner reservations. The ease and efficiency of the reservation process gives your owners and customers first class service and personal attention.
The Front Desk Module handles much more than the basic functions you need to run your
condominium property's front desk. The condominium rotations enable even usage of condominiums with multiple rotation techniques. The in depth front desk
and accounting functions provide the necessary management controls, without compromising the first class service you desire.
The Group Sales Module tracks your marketing data with significant flexibility, allowing
your sales staff to effectively target demographic markets. The specialized group functions are designed to efficiently provide your groups world class
service, promoting repeat business to increase your occupancy.
The Housekeeping Module is an effective tool in managing your property's housekeeping
department. We provide a wide variety of reports that allow your maid staff to divide workloads and cleaning schedules based on your policies and specific
The Concierge Module lets your concierge staff customize data that lists and details attractions
in your area such as restaurants, tours, shops, churches, and whatever information you choose to have on-hand for your guests. Provide first class service
at the push of a button, while at the same time reducing the effort required.
The Night Audit Module is a simple to use, yet comprehensive routine which closes your day
and automatically posts the day's transactions into the tailor made Daily Report accounting system. SumIT's revolutionary technique of automated accounting
reduces errors, while providing the luxury of daily financials produced by a touch of a button.
The Accounts Receivable Module handles all of your property's accounts receivables,
including payment posting routines and historical tracking of paid accounts. Automated postings programs, batch transaction entry routines, and Import
functions all combine to help you not only charge, but collect in a timely manner.
The Daily Report Module this revenue journal system allows you to manage your financial
statements on a daily basis. Our Daily Report software handles all the functions you need to account for your property on a daily basis, and the automated
posting from the night audit makes producing financials easy and efficient.
The Travel Agent Commissions Module is uniquely designed to track and
pay commission to travel agents. This fast and efficient method of paying travel agent commissions reduces your time and effort to increase productivity.
The Telephone/Messaging Module handles many of your property's telephone functions
automatically when interfaced to your PBX system. Even without a PBX interface, you can utilize the Telephone component to track guest messages
and delivery status.
The Web Reservations Interface is a unique interface that is designed to work with
your existing web site to provide real time availability and rates to your customer with an easy booking mechanism.
The Full Function Interfaces create transparency in all of your profit
centers with real time transactions consolidating financial information for your entire property. This full function concept is designed to automate
the accounting for your company, with real time data creating seamless integration for every system at your property.