Our Front Desk Component handles much more than the basic functions you need to run your condominium property's front desk.
Our all inclusive reservations/guest entry routine provides quick and efficient techniques designed to reduce check-in and check-out times,
increasing your staff's productivity. The condominium rotations enable even usage of condominiums with multiple rotation techniques.
The Condominium Owner Search will automatically create reservations with all the owner's preferences and special requests addressed. The in depth
accounting functions provide the necessary management controls, without compromising the first class service you desire.
SumIT provides extensive inquires, reports, and export/import functions providing full access to your data, in addition the intuitive
screens reduce the cost and time for training. SumIT is the tool you need to enhance your services, increase productivity, and supply daily financials
with minimal cost and effort.
Comprehensive Front Desk Screen: The SumIT - Reservations/Guest screen allows your staff to access every reservation or front
desk function from one all-inclusive screen. The condominium owner and history search creates reservation/guest accounts with the owner and guests
preferences and special requests. These functions combine to enhance your owner and guest service, as well as ensure accurate account definition for
the rental and timeshare programs.
Condominium Rotation: The condominium rotation functions will rotate units within unit types, the rotation can be defined by rental
revenue or by rental and owner night. The unit number can hold a "Condominium Grade" which enables the rotation to place refurnished units higher on
the list. The condominium rotation ensures even wear and tear on the unit as well as even revenue distribution for rental programs.
Condominium Owner Searches: The condominium owner, timeshare owner, repeat history, and prospect search creates accounts with all of the
guest preferences and special request providing enhanced guest service.
Multiple Unit Searches: Give your staff ultimate flexibility with four different types of unit number availability screens, all providing
multiple search options for fast and efficient unit number selections.
Automated Charges and Packages: The automated scheduled charges, package plans, and scheduled guest changes provide reduce manual
posting, while providing a mechanism to account for every aspect of the guest's or owner’s stay. Package plans will reduce the "revenue amount" for
package plan items, ensuring accurate accounting for your owner rental programs.
Enhance Guest and Owner Services: Fast and efficient check-in and check-out processes, with customer saved preferences and requests.
A fast and efficient reservations routine, reducing time required to book your owners or guests. Use the owner search, guest history, notes, messages,
and unlimited remarks to enhance your staff's communications, enhancing your property's service.
PCI Compliant Credit Card Interface: CSS Hotel Systems provides on-line capability and has PCI compliant interfaces available to
securely streamline your credit card processing.
Accountability: The maintenance details record every change to a guest account or posted transactions, providing full accountability
for changes. The cashier audits provide full accountability for every transaction posted in the system.
To speak with a representative or to see a demonstration of the SumIT - Front Desk Software
Contact Us Today.
Reservations & Walk-ins
Condominium Unit Rotation
Rentals, Owners, and Comps
Dynamic rate tiers
Share-with guest functions
Multiple guest histories
Advance deposit tracking
Condominium Floor Plans
All inclusive guest routine
Fast check in and check out
Registration card printing
Package plan processing
Package plans on the fly
Full function interfacing
Guest and history inquiries
Multiple Cleaning Functions
Multiple Rental Programs
Multiple Location Functions
In-House Guest Lists
Guest Tickler Messages
Folio History Lists
Special Requests Arrivals
In-House Special Requests List
Summary Guest Ledger
Charge Authorization List
Scheduled Charges List
Credit Card by Type
Marina Boat List
Marina Boat History List
Print Check-Out Folios
Folio History List
Folio Details List
Print Package Tickets
Print Activity Tickets
Status Summary List
Room Rate Analysis
Complimentary Rooms List
Extended Stay List
Early Departure List
Unit Status Summary List
Market Group Sales Analysis
Transaction Routing List
The SumIT - Condominium System offers a flexible and feature-rich environment that handles all of
your operations as well as many in-depth functions that are unrivaled in condominium accounting software. The condominium rotation, owner search, automatic
revenue tracking, multiple contracts, assessment routines, and batch import routines all combine to reduce data entry, increase productivity, and create
outstanding owner service.
The Condominium Accounting Module is designed specifically for condominium and
timeshare rental programs. This software maximizes your staff's efficiency in providing improved owner services, while increasing operational and managerial
control of condominium operations. From user defined owner statements and checks to the magnetic media 1099 reporting, SumIT has unique functionality
designed to increase your staffs overall efficiency.
The Condominium Reservations Module handles much more than the basic functions you need
to run your condominium reservations department. The condominium owner search creates reservations for your owners, with all the appropriate saved information
for accurate owner reservations. The ease and efficiency of the reservation process gives your owners and customers first class service and personal attention.
The Front Desk Module handles much more than the basic functions you need to run your
condominium property's front desk. The condominium rotations enable even usage of condominiums with multiple rotation techniques. The in depth front desk
and accounting functions provide the necessary management controls, without compromising the first class service you desire.
The Group Sales Module tracks your marketing data with significant flexibility, allowing
your sales staff to effectively target demographic markets. The specialized group functions are designed to efficiently provide your groups world class
service, promoting repeat business to increase your occupancy.
The Housekeeping Module is an effective tool in managing your property's housekeeping
department. We provide a wide variety of reports that allow your maid staff to divide workloads and cleaning schedules based on your policies and specific
The Concierge Module lets your concierge staff customize data that lists and details attractions
in your area such as restaurants, tours, shops, churches, and whatever information you choose to have on-hand for your guests. Provide first class service
at the push of a button, while at the same time reducing the effort required.
The Night Audit Module is a simple to use, yet comprehensive routine which closes your day
and automatically posts the day's transactions into the tailor made Daily Report accounting system. SumIT's revolutionary technique of automated accounting
reduces errors, while providing the luxury of daily financials produced by a touch of a button.
The Accounts Receivable Module handles all of your property's accounts receivables,
including payment posting routines and historical tracking of paid accounts. Automated postings programs, batch transaction entry routines, and Import
functions all combine to help you not only charge, but collect in a timely manner.
The Daily Report Module this revenue journal system allows you to manage your financial
statements on a daily basis. Our Daily Report software handles all the functions you need to account for your property on a daily basis, and the automated
posting from the night audit makes producing financials easy and efficient.
The Travel Agent Commissions Module is uniquely designed to track and
pay commission to travel agents. This fast and efficient method of paying travel agent commissions reduces your time and effort to increase productivity.
The Telephone/Messaging Module handles many of your property's telephone functions
automatically when interfaced to your PBX system. Even without a PBX interface, you can utilize the Telephone component to track guest messages
and delivery status.
The Web Reservations Interface is a unique interface that is designed to work with
your existing web site to provide real time availability and rates to your customer with an easy booking mechanism.
The Full Function Interfaces create transparency in all of your profit
centers with real time transactions consolidating financial information for your entire property. This full function concept is designed to automate
the accounting for your company, with real time data creating seamless integration for every system at your property.