The Accounts Receivable Software, or city ledger, is an open-item receivables system that comes as a standard component of both
the SumIT Property Management System and the SumIT Back Office Accounting System. The Accounts Receivable component handles all of your property's
accounts receivables, including payment posting routines and historical tracking of paid accounts. Automated postings programs, batch transaction
entry routines, and Import functions all combine to help you not only charge, but collect in a timely manner.
Direct Billing: The accounts receivable system is designed to handle direct billing of hotel guests, group billing folios, wholesalers,
tour operators, club memberships, and can be used for assessments for condominiums/timeshare accounts.
Accounting Controls: The direct billing approval options give full control to your account department to approve any transaction before
it is transferred to the accounts receivable ledger.
Batch Posting Routines: Our batch posting routines are easy to use and making posting fast and efficient. Our Payment routine reduces
the effort required to post a single check against multiple invoices, and reduces the number of errors ensuring that payments are applied properly.
Customized Statements: Your statements can be pre-printed forms, or if you prefer a customized form can be created automatically using
your preferred color scheme and logos. In addition the user defined transaction descriptions give you full control of the look of your statements.
E-Mail Statements: E-Mail statements to your customers, reducing paper and reducing the time it takes to mail your statements.
Automatic Invoice Creation: Our accounts receivable software posts pre-approved direct bill accounts from the front desk,
automatically during the night audit process.
Spreadsheet Options for Batch Imports: Easily import batch spreadsheets into the SumIT Accounts Receivable system using a variety of
Automatic Generation of Recurring Entries and Fixed Charges: Our accounts receivable system handles recurring A/R entries
and fixed charges posted either at your command or automatically on scheduled intervals.
To speak with a representative or to see a demonstration of the SumIT - Accounts Receivable Software
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Cash posting routine
Batch posting routine
General ledger postings
Multiple aging techniques
Class code selections
A/R Daily Register
A/R Activity Report
P-T-D Transaction Register
P-T-D Document Code Register
The SumIT - Front Office System offers a flexible and feature-rich environment that handles
all of your operations as well as many in-depth functions that are unrivaled in the property management software industry. Specifically designed for the
hospitality industry, the SumIT systems contains a myriad of functions that focus on the individual guest, enabling your staff to anticipate needs,
communicate more efficiently and provide an outstanding experience.
The Reservations Module is designed with dynamic rates, yield management based on
occupancy, group management, prospecting, wait lists, extensive repeat history, and all the functions you need for a first class reservations department.
The Front Desk Module handles much more than the basic functions you need to run your
property's front desk, our all inclusive reservations and guest entry routine provides quick and efficient techniques designed to reduce check-in and
check-out times, increasing your staff's productivity without compromising the first class service.
The Group Sales Module tracks your marketing data with significant flexibility, allowing
your sales staff to effectively target demographic markets, while the specialized group functions are designed to efficiently provide your groups world
class service, promoting repeat business to increase your occupancy.
The Housekeeping Module is an effective tool in managing your hotel's housekeeping
department. We provide a wide variety of reports that allow your maid staff to divide workloads and cleaning schedules based on your policies and
specific property needs.
The Concierge Module lets your concierge staff customize and input data that lists and
details attractions in your area such as restaurants, tours, shops, churches, and whatever information you choose to have on-hand for your guests.
Provide first class service at the push of a button, while at the same time reducing the effort required to provide enhanced service.
The Night Audit Module is a simple to use, yet a comprehensive routine which automatically
posts the day's transactions into the tailor made Daily Report accounting system. This revolutionary technique of automated accounting reduces errors,
while providing the luxury of daily financials produced by a touch of a button.
The Accounts Receivable Module handles all of your property's accounts receivables,
including payment posting routines and historical tracking of paid accounts. Automated postings programs, batch transaction entry routines, and Import
functions all combine to help you not only charge, but collect in a timely manner.
The Daily Report Module is a revenue journal system allows you to manage your financial
statements on a daily basis, handling all the functions you need to account for your property on a daily basis. The automated posting from the night audit
makes producing financials easy, fast and efficient.
The Condominium Accounting Module is designed specifically for condominiums,
home owners and timeshare rental programs. This software maximizes your staff's efficiency in providing improved owner services, while increasing operational
and managerial control of condominium operations.
The Travel Agent Commissions Module is uniquely designed to track and pay
commission to travel agents. The separate travel agent payables ledger keeps these invoices separate from your company payables.
The Telephone/Messaging Module handles many of your properties telephone functions automatically
when interfaced to your PBX system.
The Web Reservations Module is a unique interface that is designed to work with your
existing web site to provide real time availability and rates to your customer with an easy booking mechanism.
The Full Function Interfaces create transparency in all of your profit centers
with real time transactions consolidating financial information for your entire property. This full function concept is designed to automate accounting for
your company, with real time data creating seamless integration for every system at your property.